ARTICLE V: OFFICERS

      Section 1: Personnel
         The elected officers shall consist of a Chairman, Vice-Chairman, Corresponding Secretary, and Executive Director.

      Section 2: Nominations
         a. Nominating Committee
         The nominating Committee shall present a slate of candidates for each office to be filled. The slate shall be sent by the
         chairman of the nominating committee to each active member at least four weeks before the regular meeting.
         b. Floor Nominations
         Nominations will be accepted from the floor during the first business session of the regular meeting.

      Section 3: Elections
         The Chairman and Vice-Chairman shall be elected at the regular meeting for a term lasting until the next regular meeting.
         The corresponding secretary and the executive director will be elected for an indefinite period of time, until they are no
         longer willing to serve or until their replacement is presented by the nominating committee. A majority of those active
         members present and voting shall be necessary for election. Officers shall assume their duties at the conclusion of the second
         business session of the regular meeting.

      Section 4: Duties
         The powers and duties of the officers shall be as follows:
         a. Chairman
            1. Shall be the executive officer of the society.
            2. Shall preside at the regular meeting.
            3. Shall be responsible for the program for the regular meeting.
            4. Shall sign all contracts and obligations authorized by the membership and perform all other duties usually pertaining
            to the office.
            5. Shall create other committees as deemed necessary and shall assign their duties.
            6. Shall invite a guest speaker for the regular meeting with the approval of the Executive Committee. The expenses of the
            guest and his wife will be defrayed by the society.
         b. Vice-Chairman
            1. Shall automatically become the next Chairman.
            2. Shall assist the Chairman.
            3. Shall assume the duties of the Chairman in their absence.
            4. Shall be the Head of the Membership Committee.
         c. Corresponding Secretary
            1. Shall keep the minutes of the regular meeting and the Executive Committee meetings.
            2. Shall correspond with the members on matters of concern to the Society.
         d. Executive Director
            1. Shall be chosen at a regular meeting as specified in Section 3 of this Article, but shall serve an indefinite term so long as
            they are willing and as long as their service is satisfactory.
            2. Shall maintain a mailing list of members for use of each individual member of the society.
            3. Shall maintain records of members in regard to the requirements for main­taining membership and shall notify the
            Chairman of delinquencies.
            4. Shall assist the Chairman in planning the regular meeting, if so requested.
            5. Shall be responsible for preparing the agenda for the Executive Committee meetings.
            6. Shall collect all dues and assessments and receive all moneys and deposit them in the account of the Society.
            7. Shall pay all authorized bills and expenses.
            8. Shall keep full and accurate accounts and shall make an annual report to the Executive Committee and general
            membership at the regular meeting.
            9. Shall generally be chosen from among the current staff members of The Hughston Clinic.
            10.Shall submit to an audit of all records each January by a Certified Public Accountant.

      Section 5: Vacancies
         Vacancies among officers shall be filled by a majority vote of the Executive Committee.

      Section 6: Removal
         Any officer may be removed from office by a three-fourths vote of the active membership.

 

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